1. Introduction

We are committed to protecting your personal information. We want your interactions with us to be safe and professional. This Privacy Policy explains how PGS-Educators CIC collects, uses, and protects the personal information we hold about you as a professional contact, partner, or service user.

PGS-Educators CIC is a Community Interest Company limited by guarantee, dedicated to supporting bridge the gap between pupil behaviour and academic success through educational workshops. For the purposes of our communications, outreach, and business development, we act as the Data Controller.

2. Lawful Basis for Processing

We process your personal data under the following legal bases:

• Legitimate Interests: We contact educational professionals and school leaders who have a professional interest in maximizing pupil potential and growth. We have carefully considered the impact on you and ensure our outreach is proportionate and respects your privacy rights.
• Consent: Where you have explicitly signed up to receive our digital updates or newsletters.
• Legal Obligation: To meet our regulatory requirements as a Community Interest Company.
• Contractual Necessity: Where we need your professional details to fulfill a service agreement with your organization.

3. Information We Collect

To ensure our communications remain relevant to your role, we may collect:

• Professional Contact Details: Name, job title, school/organization name, and professional email address.
• Engagement Data: Information on how you interact with our digital updates, such as email opens and link clicks, facilitated through our secure service providers.
• Correspondence: Records of any inquiries or professional feedback regarding our programmes.

4.International Transfer & Data Security

We primarily store and process your information within the UK. However, to manage our communications effectively, we utilize professional third-party digital platforms and campaign management tools.

As these service providers may operate globally, your information may be processed in countries outside the UK. In such instances, we ensure that our providers maintain appropriate safeguards, such as Standard Contractual Clauses, to ensure your personal information is subject to the same standards and protections as apply within the UK.

5. Security of Your Information

We take the security of your information very seriously. We use appropriate technical security measures and secure access controls to safeguard your information across our networks and the professional digital platforms we utilize. All staff are required to maintain strict confidentiality and are trained in current data protection standards.

6. Managing Our Marketing Communications

When we contact you regarding our programmes, impact reports, or testimonials, you remain in full control of your data. You can stop these communications at any time:

• Unsubscribe: Use the ‘unsubscribe’ link found in the footer of our emails.
• Direct Request: Contact us at any time using the details below to let us know you would like to be removed from our database or to change your preferences.

7. How Long We Keep Your Information

We only hold your personal information for as long as it is required for the purposes for which it was collected:

• Professional Contacts: Retained while there is an active professional interest or until an opt-out request is made.
• Administrative Records: Certain contractual or financial records are kept for the statutory period required by UK law.

8. Your Rights

Under data protection legislation, you have the following rights:

• Access: You can request a copy of the information we hold about you.
• Correction/Deletion: You can request that we update or delete your information.
• Objection: You can object to our “Legitimate Interest” processing at any time.
• Withdrawal of Consent: Where we rely on consent, you may withdraw it at any time.

If you have concerns about how we use your information, please contact us directly. You also have the right to lodge a concern with the Information Commissioner’s Office (ICO).

9. Updates to this Policy

We update this policy periodically to reflect changes in law, best practice, or our operational handling of person.